POSSIBLE SCENARIOS for the 2021 Hill Country Ride for AIDS
The following lists the possible scenarios in which the HCRA might take place. Regardless of the scenario, safety protocols will be implemented to operate within or exceed City, State, and Federal guidelines. See examples below under Safety Protocols*.
This information is subject to change at any time.
Our goal is to provide both in-person and virtual activities, so as many people may participate as possible. We recognize we must adapt our 2021 event regardless of vaccine distribution.
1. Event is held with no restrictions on its original date of April 24, 2021.
The COVID-19 outbreak in Central Texas would be mostly contained in order for the event to be held as it has in years past. A vaccine would need to be distributed and accessible for all.
· This scenario includes our typical opening ceremonies and pasta dinner, start line, full field size finish line party, and closing ceremonies.
· Safety protocols will still be followed.
2. Hold a modified, hybrid version of the event on its originally scheduled date.
Two separate scenarios for a hybrid Ride are being planned depending upon the Austin-Travis Risk Based Guidelines leading up to the date of the event.
3. Cancel the 2021 in-person event and only hold virtual programming.
No HCRA in-person events/programming would be held in 2021. All swag/incentives sent by mail.
SAFETY PROTOCOLS for the 2021 Hill Country Ride for AIDS
We take your safety, and the safety of our volunteers, spectators, sponsors and local community, very seriously. No, we aren’t just saying that. Without you, we don’t have a community of kindness or an event! With time to plan we are focused on following the best practices that fit the situation at the time based on the event status discussed above.
Personal responsibilities will be communicated to riders, staff, volunteers, community partners, and sponsors prior to the event.
Riders will receive exact COVID-19 protocols via email several times before JoyRides and Ride day. These protocols will also be published on event pages and social media. Staff and volunteers will all be trained and provided documentation on these protocols.
Our best practices will continue to evolve based on the knowledge available to us at the time.
The following apply to all 2021 JoyRides and Ride day:
· Pre-Event screening of all staff, participants, and volunteers. Anyone who does not pass screening, feels ill, or suspects potential exposure will be switched to virtual event options and will not be allowed to join us in person this year.
· Reduced touchpoints and prepackaged items to minimize physical interactions.
· Hand sanitizer will be available throughout the event including packet pickup, and higher traffic areas.
· Increased safety and hygiene practices for staff and volunteers including the use of masks, gloves, and regular hand sanitization.
· Event signage will promote safe social distancing practices including maintaining 6 feet of distance between others.
· Participants will be required to wear a face-covering in designated mask zones at the event and if 6 feet social distance is not possible.
· Dedicated lanes and waiting spots will be provided to aid in physical distancing in areas where Riders congregate such as packet pickup, start line, pit stops, and restrooms.
· Signage will be in place at events to reinforce our COVID-19 protocols.
· Participants will be encouraged via pre-event communication to ask questions prior to event day in order to decrease staff and volunteer interactions at the event.
· Participants will be encouraged to follow physical distancing throughout the event, especially when passing others, including the public.
*Special Thanks to the Austin Marathon for publishing their event scenarios and safety protocols, which we used as a base for our planning.