Silent Auction Checklist

Planning & Organization

• ❑ Set a date for the auction.
• ❑ Secure a venue (consider free or donated spaces).
• ❑ Create a budget and seek sponsorships or in-kind donations.
• ❑ Recruit volunteers to assist with various tasks.

Item Procurement

• ❑ Reach out to businesses, artisans, and community members for donations.
• ❑ Follow up with potential donors to confirm their contributions.
• ❑ Collect all donated items and prepare descriptions.

Promotion

• ❑ Design and distribute flyers, social media posts, and emails.
• ❑ Reach out to local media and community calendars.
• ❑ Promote the event within your personal network.

Event Day

• ❑ Set up tables and display auction items with bid sheets.
• ❑ Set up a registration table for guests to check in.
• ❑ Determine starting bids and bid increments for each item.
• ❑ Close the auction and announce winning bids.
• ❑ Collect payments and distribute items to the winners.

Post-Event

• ❑ Send thank-you notes to donors, volunteers, and participants.
• ❑ Submit all funds and donation forms to the Crohn's & Colitis Foundation.
• ❑ Celebrate your success and share the impact with your supporters!